Business documents Business case Benefits management plan Agreements Enterprise environmental factors Organizational process assets. This ITTO chart tells us how we can go about developing the project charter for our project. We will need to look at any relevant business documents, agreements and take any existing organizational policies or procedures into consideration.
Once we have our inputs, we can meet with our experts to discuss how to create the project charter. We may also need to use data gathering techniques, such as brainstorming or interviews, in addition to interpersonal and team skills.
Note that you do not need to use all of the ITTOs from the chart in order to complete the process. The ITTO chart is meant to be comprehensive and equip the project manager for any situation that they may face.
However, in real life, the project manager will need to tailor the ITTOs to fit their specific project situation. No, you do not need to memorize the ITTOs. While some of you may have photographic memory, most of us do not.
The PMP exam is also not meant to be a memorization exam either. What purpose does it serve? How does it help me accomplish the end objective? The 49 processes work together to complete the project. In other words, none of the processes work in isolation. What this means is that: the output of one process becomes the input for another process.
It shows you how the outputs of the Perform Integrated Change Control process then becomes inputs for a number of other processes. Project processes do not happen in a vacuum; they work together to complete the project.
The 49 processes interact with each other continuously, and outputs from one process then become inputs to another. However, before you dive in too deeply, you always need to keep the big picture in mind. The big picture is how PMI wants you to complete a project from start to finish. The 49 processes chart tells you how PMI wants you to manage a project from start to finish.
Watch the video below for tips and tricks on how to memorize this chart for your PMP exam:. Across the row headers, you have the 10 Knowledge Areas. In the intersection, you have 49 processes. Each process has a corresponding knowledge area and process group.
Each grouping shows you related ITTOs that all have a common objective. Data analysis techniques — these techniques are used to organize and evaluate the information gathered. Data representation techniques — these techniques are used to show the data in graphical forms. Decision-making techniques — these techniques are used to select a course of action after evaluating various different alternatives.
Communication skills — these techniques are used to transfer information between team members or stakeholders on the project. Interpersonal and team skills — these techniques are used to lead team members and stakeholders.
Integration management is the knowledge area where the project manager combines the results from all the other knowledge areas together to provide an overall view of the project.
Scope refers to the features and functions in the end project deliverable. Project scope refers to the work that needs to be completed in order to complete the scope. Thus, project scope management is all about determining and managing the project scope throughout the project lifecycle.
Project scheduling involves creating a detailed plan on when which task will be completed on the project. It provides the project team with a sequence of activities, and it tells the team when the overall project will be completed. You can do the same for all the ITTOs. Now comes the easy part: answering the ITTO-based questions.
The purpose behind ITTO questions is to test your understanding of how processes flow, in addition to how they interrelate, depend on, and affect one another. Asking yourself these questions is key to helping you answer the actual ITTO questions. Draft these questions before you start the exam and keep them in your mind. After reading this guide, you should be able to grasp the ITTO spreadsheet flawlessly.
Not to mention, it defeats the whole purpose behind creating the ITTOs. Keep in mind that the real benefit of getting certified is to prepare yourself or increase your ability to lead projects and complete them successfully, not just to pass the exam.
Following such techniques only devalues the certification and will make your job harder. Excel Spreadsheet. In fact, such a sheet is useful for any kind of test. It contains dynamic content that is immensely useful for the credential exam study. I have written this post to explain the utility and features of the Excel sheet. If you think that the spreadsheet will be useful for your exam prep, you can buy it by clicking on the button above. You can also download a free pdf version of PMP process charts to study for the certification exam.
The pdf file is 16 pages long and has the same content as the Excel sheet but it lacks dynamic features of the Excel sheet. As per Wikipedia , a cheat sheet also cheatsheet or crib sheet is a concise set of notes used for quick reference. A cheat sheet has abridged information on a particular subject or topic. It can enhance and accelerate your learning.
A regular ITTO sheet like my free pdf process chart has static and non-searchable data. It has process charts and ITTO. Techniques- A systematic approach by HR to carry out the processes of the projects with an intention to fulfill the deliverables or the outcomes of the project. Examples include;. There are always different ways to incorporate something into your project management. Here is the list to understand the technique of ITTO.
Knowledge Area Overview Figure: This includes first developing a project charter keeping the inputs like business documents, agreements, and few others in consideration. Just like that, implement tools and techniques like data gathering and meeting and the output is proper charter documents.
Other project templates like project management plan, work break down; the close project is designed under the same pattern.
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